Operations Administrative Assistant

Better Buzz Coffee Roasters is growing and expanding!

Better Buzz Coffee seeks an Operations Administrative Assistant!  We have robust plans for growth and this person will need to hit the ground running.  

The position will report to our Vice President of Operations.

https://betterbuzzcoffee.com/

The Operations Administrative Assistant plays a critical role in supporting a fast-growing, multi-unit organization by enabling high level execution at scale. This position provides direct administrative, analytical, and coordination support to the Vice President of Operations while also supporting other Vice Presidents and cross-functional teams across the business.  This role requires exceptional organizational capability, advanced proficiency in Microsoft Excel and PowerPoint, and the ability to operate effectively in a dynamic, high-growth environment with multiple workstreams, stakeholders, and priorities. The ideal candidate is highly adaptable, detail-oriented, and comfortable working cross-functionally to support operational goals, initiatives, and expansion efforts.

Better Buzz Coffee is a San Diego based USDA Organic Certified Coffee Roaster with many current locations and growing throughout southern California, Nevada and Arizona. We source and roast all our coffees and we are dedicated to our purpose of providing the Better Buzz experience by fueling each day with exceptional coffee and food in an inspiring environment.

We are committed to providing outstanding guest service to our community while fostering a fun and upbeat work environment for our team. We are always pushing forward, growing, and improving to ensure we are the absolute best we can be! Leaders who are excited to challenge themselves and grow will find great opportunities with Better Buzz Coffee!

PERKS OF WORKING AT BETTER BUZZ:

• Full benefits packages available including Medical, Dental, Vision, Life Insurance, 401K w/match
• The best coffee around available all day long!
• Work with a growing brand 

This is a Hybrid position with an hourly pay range set between $30 and $32.   

Core Competencies:

• Advanced Excel and PowerPoint capability
• Cross-functional collaboration in a multi-unit environment
• Operational rigor and attention to detail
• Ability to prioritize, adapt, and execute in a high-growth setting
• Strong stakeholder management and communication skills

The Job:

Executive & Administrative Support

• Provide primary administrative support to the Vice President of Operations, including complex calendar management, meeting coordination, and executive communications
• Support additional Vice Presidents and leadership teams to drive alignment and operational execution
• Prepare agendas, materials, notes, and follow-ups to ensure clarity, accountability, and progress
• Coordinate travel logistics and expense reporting for leadership

Advanced Microsoft Office & Operational Support

• Build, manage, and maintain Excel-based tools for tracking metrics, initiatives, timelines, and operational deliverables across multiple units and regions
• Create executive-level PowerPoint presentations for leadership reviews, business updates, planning sessions, and cross-functional meetings
• Ensure all materials meet executive standards for accuracy, clarity, and consistency
• Support basic analysis, reporting, and visual storytelling to inform decision-making

Cross-Functional & Multi-Unit Coordination

• Work cross-functionally with Operations, Finance, HR, Facilities, Construction, IT, Marketing, and other teams to support enterprise goals and initiatives
• Coordinate communication, schedules, and deliverables across multiple departments and markets
• Track action items and timelines across concurrent initiatives to support on-time execution

Operational & Office Effectiveness

• Maintain organized, scalable digital and physical filing systems
• Support office operations, process documentation, and continuous improvement efforts
• Assist with leadership meetings, and internal events

Project & Growth Initiative Support

• Provide administrative and coordination support for operational initiatives, new store openings, and growth-related projects
• Anticipate needs in a rapidly changing environment and proactively resolve issues
• Handle sensitive and confidential information with professionalism and discretion